Original writing: Write an email to a colleague at the office, asking her if you can borrow her office for an hour for an important meeting. Her office is nicer and more private than yours. You do not know this colleague well, so you want to make your request formal and polite.
Good morning, Mrs. Genn.
I have an important meeting with investors next week to discuss the project X.
There will be three managers and two directors attending the meeting. I would like to ask to borrow your office for an hour, since it can accommodate everyone and it is equipped with the multimedia resources.
I appreciate your attention and I wait for a response.
Regards,
Jade Fenn, Communications Manager
Change the formality of the original: Rewrite the same email, but now imagining that the two of you are good friends who often socialize together outside of work.
Hello, Jude!
I have an important meeting about the project X next week. I was wondering if I could use your office since there will be 5 investors with me, and you have a nice meeting room and multimedia resourses available.
Please let me know,
Thank you so much!
Jade
Change the tone of the original: Now imagine that this coworker has been uncooperative in the past, and you have had many disagreements with her. You have asked her once about her office, and she has not answered your email. Write a second email, still polite, but with a more insistent tone about your request.
Hello, Mrs. Genn.
Last Monday I submitted a request to borrow your office for an important meeting about the project X. Directors and Managers from CompanyY will be attending and it would be really appreciative if we could use your office since it has a bigger meeting table, able to accomodate all the guests.
Looking forward to hearing from you so I can confirm the meeting date.
Thank you so much,
Jade Fenn, Communications Manager
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